Registrar & Forms

Contact

If you have any questions, please contact Patricia A. Bartley, the Seminary registrar, at 773.256.0717 or email her at pbartley@lstc.edu.

Transcripts

  • Requests must be in writing (use form which may be downloaded below).
  • A $5.00 per copy fee is due with each request.
  • The first copy ever requested is free. Copies to synods/scholarships are free.
  • Transcripts will not be issued to current or former students who owe an outstanding balance to the seminary.
  • Credit card payment - When paying by credit card be sure to complete the information on the "Credit Card Form" which is the second page of the Transcript Request.
  • Download transcript request form (PDF)

Forms and Petitions

Please drop off completed form at the Registrar's office, room 304, or send them to:
Patricia A. Bartley
Lutheran School of Theology at Chicago
1100 East 55th Street
Chicago, IL 60615

PDF/Word forms may be printed and filled out by hand or downloaded and filled out electronically. To complete PDF forms electronically, please use only the free Adobe Reader available at www.adobe.com/products/reader.html. iPad and Mac users should make sure they are using the Adobe Reader and not the Preview application to view and fill out forms. Electronic forms must be “saved as” with your name added to the filename, and emailed to the registrar at pbartley@lstc.edu. "Signatures" on electronic forms may be typed.

Add/Drop Form

PDF

A student may drop a course within the first two weeks of the term and no entry will be made on the permanent record. An add/drop form is to be used for this purpose. The paper version of this form is also available in the third floor registrar's kiosk.

Students may drop a course after the second week of class by completing the add/drop form and getting the initials of the instrructor and the signature of the advisor.

Dropping a course(s) after the fourth week of the semester is permitted only under special circumstances.

The rate of refund is as follows:
1. Through the end of the second week of class Full Refund
2. Through the end of the third week of class 70% Refund
3. Through the end of the fourth week of class 50% Refund
4. After the fourth week, no refund and course stays on transcript with entry of "W".

Courses may be added, with the permission of the instructor, up to the end of the first week of class.

ACTS Cross Registration and Grade Report Form

Word

LSTC students use this form to register at another ACTS institution. The completed form must be sent to the LSTC Registrar via your official school email account (Example: yourname@lstc.edu).

ACTS Equivalent Substitution for LSTC Required Course

PDF

Students substituting an equivalent ACTS course for an LSTC core/required course must complete this form and submit it along with your ACTS Cross-registration form at the time of registration.

Adjustment of Academic Program Petition

PDF

The student should use this form to request permission to transfer credit, receive special credit, substitute a course (other than an ACTS course, see above), change a grade, etc. Student must obtain the signatures required on the form, including the Dean of Students' approval (for MA and MDiv programs) or the Director of Advanced Studies (for ThM and PhD students). The form must be submitted to the Registrar after all signatures have been obtained.

Advisor/Student Course Planner (Mandatory)

PDF

Indicate the courses the student proposes to take during the coming academic year. This is not an official registration, but is for planning purposes. Leave one copy with student's advisor, keep one for student and send one to the registrar: pbartley@lstc.edu

Bi-register at the Lutheran School of Theology at Chicago (for UC students)

PDF

Bi-registration allows students at the University of Chicago-Divinity School to register for courses at the Lutheran School of Theology.

Bi-register at the University of Chicago (for LSTC students)

PDF

Bi-registration allows students at the Lutheran School of Theology at Chicago to register for courses at the University of Chicago-Divinity School. All LSTC students wishing to take courses at the University of Chicago must complete this form and have it signed by the Dean of Students (MA, MDiv students), or by the Director of Advanced Studies (ThM, PhD students). The original Bi-Registration form is to be used to complete the registration at the University of Chicago. The student must provide a copy of the completed registration form to the LSTC Registrar. Read also the instructions included with each version of the form.

Bi-register at the Catholic Theological Union.

PDF

Bi-registration allows LSTC ThM and PhD students to register for courses at CTU.

CTU World Mission Registration for THM/PHD students

PDF

Bi-registration allows LSTC ThM and PhD students to register for courses at CTU.

Change of Degree Program Petition

PDF

Submit this form to the Registrar whenever your Directory Information changes (address, phone, dependent information.)

Core Course Credit Exam Registration Form

PDF

Dual Core Requirement Credit Petition

Petition used to request that the same course be used to fulfill two requirements.
Download petition with instructions here: PDF

ELCA Cross-registration Form

PDF

This interactive PDF form is to be used for “eligible” Cross-registration at other ELCA Seminaries. Eligible ELCA courses are posted on the LSTCNet Portal under “Academics”, “From the Registrar”. Completed forms are to be submitted as email attachments to the LSTC Registrar. This form cannot be used for any other ELCA course not on this list.

Incomplete Extension (Grade symbol=EX)

PDF

Independent Study Petition

MA: PDF; MDiv: PDF; PhD/ThM/DMin: PDF

To be completed and submitted to the Registrar at the time of registration. Title of course and instructor's name must be written on the petition. A course number will be assigned by the registrar.

Independent Study Procedures

MA: DOC; MDiv: DOC;

Leave of Absence Petition

Masters: PDF; PhD/ThM: PDF

LSTC Substitution Form

PDF

Students substituting an equivalent LSTC course for an LSTC Core Required course must complete this form and submit it at the time of registration.

MAM/MATS: Summative Evaluation

PDF

MAM/MATS: Summative Evaluation Instructions

PDF

MDiv ELCA Candidacy Checklist – Public Church Curriculum

PDF

A worksheet for students and their advisors to monitor progress in areas of competency and ELCA candidacy requirements.

Pass/Fail Option

PDF

This form gives one the option to take course(s) on the basis of Pass/Fail. The form Must be submitted to the Office of the Registrar not later than the Friday of the end of the second week of class--no exceptions.

Petition for Academic Study Semester or Study Abroad

PDF

Students who plan to take a semester off to study at another school within the U.S.A. or to study outside the U.S. for any length of time, must complete the petition and get all the approved signatures, well in advance of planned departure. Completed petition should be submitted to the Office of the Registrar for processing.

SCUPE Course Registration

Registration for a SCUPE course requires the completion of the ACTS Cross-registration form (available above).

Thesis Proposal

MAM/MATS: PDF; MDiv: PDF

To be completed and submitted with registration card at time of registration. Title of course or project and instructor's name must be written on registration card. A course number will be entered by the Registrar.

Transcript Request

PDF

Requests must be in writing. A $5.00 per copy fee is due with each request. The first copy ever requested is free. Copies to synods/scholarships are free. Transcripts will not be issued to current or former students who owe an outstanding balance to the seminary. If paying by credit card (minimum credit card order is $20, four transcripts) complete and send by FAX to 773.256.0782, Attn: Registrar. (minimum four / $20 with credit card.)

Withdrawal Petition

Masters: PDF; PhD/ThM: PDF

Use this form to withdraw from school.

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